SAFE Web UI Workflow

There are two ways to upload roster to FRMSc's SAFE and CARE models from within the web portal - individual entry and bulk upload. This guide will walk you through both those approaches in detail.

Individual entry

Individual entry is one of the easiest way to submit data to FRMSc SAFE. The step-by-step wizard will allow you to enter the roster data, limiting errors during data input. To manually submit individual roster entry into FRMSc SAFE web UI, follow the steps below:

Login to FRMSc web app and navigate to Rosters menu from the left menu panel.
Click + Create roster
Click Construct manually
The Create Roster form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Next
The Create Schedule form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Submit.
The Create Duty form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Create
The Fatigue chart will start showing immediately.

To add more duties to a schedule, right click on the day and select Create Duty. Repeat Step 8 to create duty.

To add additional schedules for more personnel, click + Create Schedule located above the chart.
Right click on the duty and select Activities to start adding activities to the duty.
The Activities pop-up form will appear. Click on the + icon.
The Create Activity form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Create and close the Activities pop-up. The Fatigue chart will update. Continue adding more activities and duty to refine the results.

Bulk upload

Example CSV or Microsoft Excel (.xlsx) files

Download the example files for Duty (csv and .xlsx) and Activities (csv and .xlsx) here.

Alternatively, you can view the order and column names of the files in the Duty File Specification and the Activity File Specification sections.

Bulk entry is one of the fastest way to submit data to SAFE and CARE using the web UI. Using the CSV or Microsoft Excel file, you can submit multiple schedules data at once, reducing the time taken to enter the data manually. To submit bulk roster entries into SAFE web UI, follow the steps below:

Construct with duties onlyConstruct with duties and activities

Login to FRMSc web app and navigate to Rosters menu from the left menu panel.
Click + Create roster
Click Construct with duties only
The file explorer opens. Navigate to the location of the CSV or Microsoft Excel (.xlsx) file that has roster data with duties and select it.
The Create Roster form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Next
The roster data will start processing.
- If any errors or warnings are found on the file, they will be listed at the bottom of the Process roster screen. You will also receive an email notification with the list of errors you need to resolve.
- Resolve the errors and warnings and upload again or view the schedules to fix the errors using the web UI.
After the processing is complete, a fly-out banner will appear on the top right of the screen. You will also receive an email notification to indicate successful completion. Click
- View roster summary to view roster summary
- View schedules to view the schedules and fatigue charts

Login to FRMSc web app and navigate to Rosters menu from the left menu panel.
Click + Create roster
Click Construct with duties and activities
The file explorer opens. Navigate to the location of the CSV or Microsoft Excel (.xlsx) file that has roster data with duties and select it.
The Activity upload dialog appears. Click Ok to continue.
The file explorer opens. Naviagate to the location of the CSV or Microsoft Excel (.xlsx) file that has roster data with activites and select it.
The Create Roster form will appear. Enter relevant values in the available fields. Refer to the Table of Fields section below for more information.
Click Next
The roster data will start processing.
- If any errors or warnings are found on the file, they will be listed at the bottom of the Process roster screen. You will also receive an email notification with the list of errors you need to resolve.
- Resolve the errors and warnings and upload again or view the schedules to fix the errors using the web UI.
After the processing is complete, a fly-out banner will appear on the top right of the screen. You will also receive an email notification to indicate successful completion. Click
- View roster summary to view roster summary
- View schedules to view the schedules and fatigue charts

Table of Fields

Create Roster

Create roster form

Field name (* required)	Description
Name^*	The name of the schedule. Usually the identifier of the pilot or the crew member e.g., employee number
Visibility	If other users should not be able to see the roster, choose Private else choose Public
Tags	The label attached to the Roster which can be used to group rosters together.

Create Schedule

Create schedule form

Field name (* required)	Description
Name^*	The name of the schedule. Usually the name of the pilot or the crew member.
Rank	A label for indicating the rank of the pilot or the crew member.
Base Airport^*	The homebase airport of the pilot or the crew member. Type ICAO, IATA, or FAA airport codes and choose the airport from the drop down.
Preparation time	The time required to prepare after waking from a main sleep.
Crew Type^*	The type of personnel. Choose between Pilot or Cabin crew.

Create Duty

Create duty form

Field name (* required)	Description
Duty type^*	Choose the type of duty from the dropdown.
Crew composition	Select the number of pilots in the flight from the dropdown or select 9 for cabin crew.
On duty date and time^*	The duty start date. Use the date time controls to set the date and time.
Off duty date and time^*	The duty end date. Use the date time controls to set the date and time.
Time references^*	The time zone which the duty times are based on. Check the box that indicates the timezone.
Start Airport^*	The airport where the duty started. Default is the base airport. To change the airport, type ICAO, IATA, or FAA airport codes and choose the airport from the drop down.
End Airport^*	The airport where the duty ended. Default is the base airport. To change the airport, type ICAO, IATA, or FAA airport codes and choose the airport from the drop down.
Commute Time	Select the time taken to commute to the duty. Default value is 1 hour.
Fleet	A label you can use to indicate the aircraft being used.
Sector Count	Select the number of flights in the duty. Default value is 1.
Workload	Move the seeker bar horizontally to increase or decrease the workload in percentage increments (decrement) from the normal workload (workload=0) for the duty. Workload can be increased up to 100% of the normal workload (100= twice the normal workload level) or decreased by 50% of normal workload (-50 = half the normal workload)

Create Activity

Create activity form

Field name (* required)	Description
Activity type^*	Choose the type of activity from the dropdown.
Description	Add a short description about or comment on the activity.
Activity start date and time^*	The activity start date. Use the date time controls to set the date and time.
Activity end date and time^*	The activity end date. Use the date time controls to set the date and time.
Time references^*	The time zone which the duty times are based on. Check the box that indicates the timezone.
Nearest airport^*	The departure airport. This value is derived from your duty's End Airport field. You can not change this field.

Duty File Specification

The table below shows a list of columns you can include in the CSV or Microsoft Excel file. The columns must be in the same order as listed below.

You can omit the column titles. In such case, the order in which the column titles are listed below will be assumed. You can send multiple rows at a time.

ColumnName (⁺ required)	Format	Description
Reference⁺	Text	A free-text field usually used to indicate a pilot. Use pilot's name or ID.
OnDutyDate⁺	Date (DD/MM/YYYY)	The duty start date.
OnDutyTime⁺	Time (hh:mm)	The duty start time.
StartAirport⁺	Text	The airport at which the duty started. Send ICAO, IATA, or FAA airport codes or a combination of these codes.
OffDutyDate⁺	Date (DD/MM/YYYY)	The duty end date.
OffDutyTime⁺	Time (hh:mm)	The duty end time.
EndAirport⁺	Text	The airport at which the duty ended. Send ICAO, IATA, or FAA airport codes or a combination of these codes.
Sectors	Number	The number of flights in duty. Default value is 1.
CrewComposition	Number	Send 2 for 2 Pilots 3 for 3 Pilots 4 for 4 Pilots 9 for Cabin Crew Default value is 2.
SleepCount	Number (0-2)	The number of sleeps the pilot or the crew member slept on duty.
SleepOrder	Number (1-3)	The rank, which the pilot or the crew member slept in. Send 1 for First 2 for Second 3 for Third
SleepClass	Number (1-5)	Send 1 for Class 1 - Bunk 2 for Class 2 - Cabin seat: 40 degrees or more recline 3 for Class 3 - Flight deck seat 4 for Class 4 - Economy seat: Less than 40 degrees recline 5 for Class 5 - Jump seat
HomeBase⁺	Text	Send ICAO, IATA, or FAA airport codes or a combination of these codes. Default value is Start airport code.
TimeReference⁺	Number (0-2)	The reference time zone. Send 0 for UTC 1 for Base airport timezone 2 for Local timezone
OnPartialAugmentDate	Date (DD/MM/YYYY)	The time on which the pilot or the crew member started their partial augmentation.
OnPartialAugmentTime	Time (hh:mm)	The time at which the pilot or the crew member started their partial augmentation.
OffPartialAugmentDate	Date (DD/MM/YYYY)	The date on which the pilot or the crew member ended their partial augmentation.
OffPartialAugmentTime	Time (hh:mm)	The time at which the pilot or the crew member ended their partial augmentation.
FirstRestStartDate	Date (DD/MM/YYYY)	The date on which the pilot or the crew member started their first rest.
FirstRestStartTime	Time (hh:mm)	The time at which the pilot or the crew member started their first rest.
FirstRestEndDate	Date (DD/MM/YYYY)	The date on which the pilot or the crew member ended their first rest.
FirstRestEndTime	Time (hh:mm)	The time at which the pilot or the crew member ended their first rest.
SecondRestStartDate	Date (DD/MM/YYYY)	The date on which the pilot or the crew member started their second rest.
SecondRestStartTime	Time (hh:mm)	The time at which the pilot or the crew member started their second rest.
SecondRestEndDate	Date (DD/MM/YYYY)	The date on which the pilot or the crew member ended their second rest.
SecondRestEndTime	Time (hh:mm)	The time at which the pilot or the crew member ended their second rest.
SplitShift	Number (0-1)	Indicates whether the pilot or crew member had rested in between flight. Send 0 for True 1 for False
DutyType	Number (1-3)	The type of duty. Send 1 for active 2 for active - split shift 3 for standby duty
Fleet	Text	A free-text field used to indicate fleet message.
Rank	Text	A free-text field used to indicate a pilot's rank.
Workload	Number	When the sector count is 0, send 0 for no activity, i.e. doing nothing but not sleeping 10 for average workload on a typical single-sector duty. Equivalent to workload prior to being able to change workload 20 for average workload on a typical four-sector duty 30 for very high workloads 40 for exceptionally high workloads only seen occasionally 50 for extremely high workloads only rarely seen When the sector count is more than 0, send -50 for half the workload of standard flying this number of sectors 0 for standard duty workloads flying this number of sectors. Equivalent to workload prior to being able to change workload 100 for double the workload of standard flying this number of sectors
CrewPrepTime	Number	The time taken for crew to prepare. Value indicates minutes. Default value is 60 minutes.
DutyCommuteTime	Number	The time taken to commute to the duty. Value indicates minutes. Default value is 60 minutes.
CabinCrewSleepPattern	Number (0-4)	Default value is 0. Send 0 for Normal Long Haul Pattern 1 or 2 sleep periods 1 (ULR Pattern 1 or 2 sleep periods, short service) 2 (ULR Pattern 1 sleep period, 50% cruise phase) 3 (ULR Pattern Main Crew 1 or 2 sleep periods)

Activity File Specification

The table below shows a list of columns you can include in the CSV or Microsoft Excel file. The columns must be in the same order as listed below.

You can omit the column titles. In such case, the order in which the column titles are listed below will be assumed.

ColumnName (⁺ required)	Format	Description
Reference⁺	Text	A free-text field usually used to indicate a Activity. Use pilot's name or ID.
ActivityStartDate⁺	Date (DD/MM/YYYY)	The activity start date.
ActivityStartTime⁺	Time (hh:mm)	The activity start time.
ActivityEndDate⁺	Date (DD/MM/YYYY)	The activity end date.
ActivityEndTime⁺	Time (hh:mm)	The activity end time.
ActivityType⁺	Text	Send one of the following Check in Flight Waiting time Time at hotel Positioning Commuting Simulator duty Ground duty Check out
Description⁺	Text	A free text field to explain the activity.
TimeReference⁺	Number (0-2)	Send 0 for UTC 1 for Base 2 for Local
StartAirport⁺	Time (hh:mm)	The airport at which the activity started. Send ICAO, IATA, or FAA airport codes or a combination of these codes.
EndAirport⁺	Text	The airport at which the activity ended. Send ICAO, IATA, or FAA airport codes or a combination of these codes.
Homebase⁺	Text	The pilot's or the crew member's home airport. Send ICAO, IATA, or FAA airport codes or a combination of these codes. Default value is Start airport code.